Terms and conditions of the Day One Ukraine Hackathon
§1. General provisions
These Terms and Conditions define the rules of recruitment, participation and organisation of the event under the name Day One Ukraine, hereinafter referred to as the Event.
The organiser of the Event is Fundacja Econverse with its registered office in Poznań, Poland, entered into the register of associations, other social and professional organisations, foundations and independent public healthcare institutions of the National Court Register under KRS number 0000958429, NIP 7812032896, hereinafter referred to as the Organiser.
The Event is an educational and competition-based initiative aimed at developing innovation, teamwork, problem-solving and presentation skills among young people through work on real challenges connected with Ukraine’s reconstruction, resilience and development.
The Event is organised free of charge.
Within the Event, Participants work individually or in teams on solutions responding to challenges prepared by the Organiser, its partners or cooperating institutions.
Whenever these Terms and Conditions refer to:
Applicant — this means a person applying to participate in the Event;
Participant — this means a person qualified by the Organiser to participate in the Event;
Team — this means a group of Participants working jointly on a challenge;
Mentor — this means a person supporting Participants or Teams during the Event;
Jury — this means a group of persons appointed by the Organiser to evaluate projects and presentations;
Challenge — this means a problem, task or thematic area assigned to Participants or Teams;
Final Presentation — this means the presentation of solutions prepared during the Event.
Current information about the Event, including the agenda, organisational announcements, partners, application details and additional documents, shall be published on the Event website, in the communication channels indicated by the Organiser or sent by e-mail.
§2. Date, place and structure of the Event
The Event shall take place on 22–23 June 2026 in Warsaw, Poland.
The exact venue of the Event shall be communicated to Participants by the Organiser with appropriate notice, in particular by e-mail or through the Event website.
The Event shall be organised as an in-person innovation sprint - hackathon.
The Event may include, in particular:
opening and introduction to challenges;
team formation or confirmation of pre-existing teams;
work on challenge solutions;
mentoring sessions;
preparation of final presentations;
evaluation by the Jury;
announcement of selected projects, finalists, winners or distinguished Participants.
The Organiser reserves the right to change the venue, agenda, format or organisational structure of the Event for important reasons, including organisational, technical, security-related or force majeure reasons, provided that Participants are informed accordingly.
§3. Conditions of participation
The Event is open to natural persons who meet the criteria specified in the recruitment announcement, application form or other documents published by the Organiser.
Persons under the age of 18 may participate in the Event only with the consent of their parent or legal guardian, provided in the form required by the Organiser.
The Organiser may require the parent or legal guardian of a minor Participant to provide additional declarations, consents, contact details or documents necessary for the minor’s safe and lawful participation in the Event.
In the case of a minor Participant, the Organiser may contact the parent or legal guardian in organisational, safety-related, legal or emergency matters connected with the Event.
Participation in the Event requires:
correct completion and submission of the application form;
acceptance of these Terms and Conditions;
submission of required declarations, consents or organisational information;
confirmation of participation within the deadline indicated by the Organiser;
compliance with the organisational rules of the Event.
Applicants may apply:
individually; or
as a team.
Teams may consist of up to five persons.
If an Applicant applies individually, the Organiser may assign that person to a Team before or during the Event.
If Applicants apply as a team, the Organiser may accept the team as submitted, request changes or assign additional Participants, if required by the organisational needs of the Event.
The Organiser may refuse participation to any person who:
provides false or incomplete data;
fails to meet formal participation requirements;
does not confirm participation within the required deadline;
acts contrary to the objectives, safety or proper organisation of the Event.
§4. Recruitment and qualification
Recruitment shall be conducted within the period indicated by the Organiser in the recruitment announcement or on the Event website.
Applications shall be assessed by the Organiser or a recruitment committee appointed by the Organiser.
The Organiser may assess applications taking into account, in particular:
motivation to participate in the Event;
relevance of the Applicant’s profile to the objectives of the Event;
experience, skills or interests connected with the thematic areas of the Event;
potential for teamwork and problem-solving;
diversity and complementarity of skills within Teams;
other criteria indicated in the application form or recruitment announcement.
The Organiser shall decide on the qualification of Applicants and may create a reserve list.
Information on recruitment results shall be communicated by e-mail or through another channel indicated by the Organiser.
Failure to confirm participation within the deadline indicated by the Organiser may be treated as resignation from participation.
In the event of resignation or exclusion of a Participant, the Organiser may invite another person from the reserve list.
§5. Rules of participation
Participants are required to actively participate in the Event, including teamwork, mentoring sessions, challenge work, presentations and other mandatory programme elements indicated by the Organiser.
Participants shall act in accordance with the agenda, instructions of the Organiser, safety rules, principles of fair competition and standards of respectful cooperation.
Participants are required to respect other Participants, Mentors, Jury members, representatives of partners, Event staff and the property used during the Event.
Without the prior consent of the Organiser, Participants may not conduct commercial, promotional, political, fundraising or solicitation activities during the Event.
The Organiser may exclude a Participant or a Team from the Event or from competition evaluation in the event of:
breach of these Terms and Conditions;
behaviour threatening safety or the rights of other persons;
plagiarism or unauthorised use of third-party materials;
disruption of the Event;
failure to participate in mandatory elements of the Event;
conduct contrary to the objectives or reputation of the Event.
Participants are required to inform the Organiser without undue delay of any relevant circumstances that may affect their safe participation in the Event, in particular specific organisational, accessibility, health-related or dietary needs, to the extent that disclosure of such information is necessary for the proper organisation of the Event.
§6. Teams, mentors and challenge work
Participants shall work individually or in Teams, depending on the structure determined by the Organiser.
Each Team may consist of up to five Participants.
Each Team shall prepare a solution responding to the assigned or selected Challenge.
During the Event, Participants and Teams may receive support from Mentors appointed or invited by the Organiser.
Mentors support Participants substantively or organisationally, but they do not become members of Teams and do not assume responsibility for the final solution.
The Organiser may determine detailed rules concerning:
the assignment of Challenges;
the expected format of solutions;
the required deliverables;
the format and duration of final presentations;
the technical or substantive requirements for submitted materials.
The core work on the submitted solution must be carried out during the Event. Participants may use pre-existing ideas, know-how, publicly available open-source libraries, frameworks, APIs, datasets, design tools and other technical resources, provided that such use is lawful, compliant with applicable licences and properly disclosed where required by the Organiser.
Submitting a project, prototype or solution that was substantially completed before the Event may result in exclusion of the relevant Participant or Team from the competition evaluation.
Each Team must submit its final project by the deadline and through the channel indicated by the Organiser. Unless stated otherwise by the Organiser, the submission may include in particular: a short project description, a final presentation, a prototype or demo, relevant links, source files, documentation, and any other materials required by the Organiser.
Late, incomplete, inaccessible, unlawful or non-compliant submissions may be excluded from evaluation.
Unless expressly stated otherwise by the Organiser, Participants are responsible for bringing and maintaining their own laptops, chargers, software, accounts, internet-enabled devices and other tools necessary to participate in the Event. The Organiser may provide access to selected tools, platforms, workspace, internet connection or other resources, but does not guarantee their uninterrupted availability.
Each Team is responsible for its internal cooperation, division of tasks and, where applicable, division of prizes or benefits. The Organiser is not required to resolve internal disputes between Team members concerning contribution, authorship, ownership, prize sharing or further development of the project.
§7. Evaluation and Jury
Projects and presentations shall be evaluated by the Jury appointed by the Organiser.
The Jury may include representatives of the Organiser, partners, experts, mentors, institutions or other persons invited by the Organiser.
The Jury shall evaluate projects according to criteria determined by the Organiser, including in particular:
relevance of the problem diagnosis;
adequacy and feasibility of the proposed solution;
innovation and originality;
potential impact for Ukraine’s reconstruction, resilience or development;
practical implementation potential;
quality of teamwork;
quality of the final presentation and answers to questions.
The Jury may select winners, finalists, distinguished Teams or projects recommended for further development.
The decisions of the Jury are final, subject to mandatory provisions of applicable law.
The Organiser may announce additional evaluation criteria, categories or special distinctions if required by the structure of the Event, the nature of a Challenge or cooperation with partners.
The Organiser may change the composition of the Jury at any time, in particular for organisational reasons, availability reasons or in order to ensure the proper evaluation of projects.
A Jury member may be excluded by the Organiser from evaluating a specific project if, in the Organiser’s opinion, there is an actual or potential conflict of interest, including a prior or current personal, professional, academic, organisational or financial relationship with a Participant or Team.
Participation in the Event, selection as a winner, distinction, recommendation for further development or presentation before partners does not create any entitlement to funding, employment, procurement, implementation, pilot cooperation, investment, grant, contract or any other form of commercial or institutional engagement with the Organiser, partners or third parties.
The Organiser may decide not to evaluate or not to award a project if the Jury considers that the project does not meet the substantive, ethical, legal or quality standards of the Event.
§8. Prizes
The Organiser may provide prizes, distinctions, special awards, mentoring opportunities, development opportunities, meetings with partners or other benefits connected with the Event.
The exact type, value, number and structure of prizes shall be determined by the Organiser and announced at a later stage.
Information on prizes shall be made available by the Organiser on the Event website, in an annex to these Terms and Conditions, in an updated version of these Terms and Conditions or through another official communication channel indicated by the Organiser.
The Organiser reserves the right not to award a prize in a given category if, in the opinion of the Jury, no project meets the required substantive or qualitative standard.
If prizes are funded or provided by partners, additional rules concerning their delivery, use or eligibility may apply, provided that such rules are communicated to Participants.
If applicable law requires the withholding, payment or settlement of tax or other public-law charges connected with a prize, the Organiser and the prize recipient shall comply with the relevant legal obligations.
7. Prizes are non-transferable and may not be exchanged for cash or other benefits unless the Organiser expressly decides otherwise.
The Organiser may substitute a prize with another prize of comparable nature or value if the originally announced prize becomes unavailable or if such substitution is justified by organisational, legal, tax or partner-related reasons.
If a winner fails to provide the information, documents or declarations necessary to deliver, settle or award the prize within the deadline indicated by the Organiser, the prize may be forfeited.
If a prize is awarded to a Team, the Organiser may deliver the prize to the Team collectively or to individual Team members, depending on the nature of the prize. The Organiser is not responsible for any internal arrangements or disputes between Team members concerning the division, use or allocation of the prize.
The Organiser may require prize recipients to sign additional documents necessary for the lawful delivery, tax settlement, use or confirmation of receipt of the prize.
§9. Intellectual property and project materials
Each Participant declares that all materials, solutions, presentations, texts, graphics, code, concepts or other works submitted or presented during the Event have been created independently or that the Participant has the necessary rights, licences or permissions to use them.
Participants are responsible for any infringement of third-party rights resulting from the use of materials without appropriate rights, licences or permissions.
Participants may use AI tools, open-source software, APIs, frameworks, public datasets, templates, stock materials and other third-party resources, provided that such use complies with applicable law, relevant licences, terms of service and the rules of the Event.
Participants must disclose material use of AI tools, open-source components, third-party code, datasets, templates or other external resources in their submission if requested by the Organiser or Jury.
Participants may not submit materials that contain or rely on third-party content used unlawfully, in breach of licence terms, in breach of confidentiality obligations or in a manner that infringes intellectual property rights, personal rights, data protection rules or other rights of third parties.
By submitting or presenting materials during the Event, Participants grant the Organiser a non-exclusive, free-of-charge, worldwide licence to use such materials to the extent necessary for:
organisation and documentation of the Event;
evaluation of projects by the Jury, Mentors and partners;
presentation of projects during the Event;
reporting, archival and promotional activities of the Organiser;
e. publication of information about the Event and its results on websites, social media and other communication channels of the Organiser.
The licence referred to above includes, in particular, recording, reproducing, storing, displaying, presenting, publishing, making available online and using fragments of materials for informational, promotional, reporting and archival purposes.
The Organiser does not acquire ownership of intellectual property rights to Participants’ projects solely by virtue of participation in the Event.
Any implementation, commercialisation, acquisition of rights or further development of a project by the Organiser, a partner or another entity may take place only on the basis of a separate agreement.
If specific Challenges require separate intellectual property rules, such rules may be introduced in a separate document, annex or statement communicated to Participants before work on the relevant Challenge begins.
Unless expressly agreed otherwise in writing, the Organiser does not guarantee the confidentiality of projects, ideas, concepts, prototypes, business models, code, presentations or other materials submitted, presented or discussed during the Event. Participants should not disclose information during the Event that they wish to keep confidential.
Participants must keep confidential any non-public information received from the Organiser, partners, mentors, challenge owners or other persons involved in the Event if such information is marked as confidential or should reasonably be understood as confidential due to its nature or the circumstances of disclosure.
The confidentiality obligation referred to in section 12 applies in particular to non-public institutional, technical, organisational, operational, security-related, business or strategic information disclosed in connection with the Challenges or mentoring.
The confidentiality obligation does not apply to information that is publicly available, independently developed without use of confidential information, lawfully obtained from a third party without confidentiality restrictions, or required to be disclosed under mandatory provisions of law.
§10. Image, photos and recordings
The Event may be photographed, filmed or otherwise recorded.
The Organiser may use materials documenting the Event for informational, promotional, reporting and archival purposes, in accordance with applicable law.
If the use of a Participant’s image requires consent, the Organiser shall obtain such consent in a separate form.
Participants acknowledge that during a public or semi-public event they may be recorded as part of a larger whole, such as an audience, group, gathering or event scene, to the extent permitted by applicable law.
§11. Personal data
Information concerning the processing of personal data in connection with the Event is provided in the privacy notice / GDPR information clause made available by the Organiser.
The privacy notice is available at: link to GDPR.
By applying to participate in the Event, the Applicant confirms that they have read the privacy notice and, where required, have provided the relevant consents or declarations.
Additional consents, including image consent, communication consent or consents required for minors, may be collected in separate forms.
§12. Safety and liability
Participants are required to comply with applicable law, safety rules, venue regulations, fire safety and evacuation instructions, and instructions given by the Organiser or venue staff.
During the Event, it is prohibited to:
possess, consume or remain under the influence of alcohol, drugs or psychoactive substances;
possess dangerous items;
use physical, verbal or psychological violence;
engage in discrimination, harassment or offensive behaviour;
damage property;
disrupt the course of the Event.
Submissions, prototypes, demos, code, tools or other materials used during the Event must not contain malicious code, backdoors, spyware, ransomware, tools intended to compromise third-party systems, unlawful scraping mechanisms, credential-harvesting mechanisms or any other functionality intended to cause harm, obtain unauthorised access or disrupt third-party systems.
Participants may not conduct unauthorised testing, scanning, attacks, penetration testing, data extraction, data scraping or other activities affecting third-party systems, networks, accounts, services or infrastructure.
Participants are liable for damage caused by them in accordance with applicable law.
Any Participant who experiences or witnesses harassment, discrimination, unsafe behaviour, breach of these Terms and Conditions or any other misconduct should report it immediately to the Organiser at [insert contact e-mail] or to a representative of the Organiser present at the Event.
The Organiser may take appropriate measures in response to a report or identified breach, including issuing a warning, limiting participation, removing a person from the Event, excluding a Participant or Team from evaluation, notifying venue staff, notifying relevant authorities or taking other measures necessary to ensure safety and proper organisation of the Event.
Reports shall be handled by the Organiser with due care, taking into account the safety, dignity and legitimate interests of the persons involved.
The Organiser is not responsible for Participants’ personal belongings unless they have been expressly accepted for safekeeping by the Organiser.
The Organiser shall be liable only to the extent that such liability cannot be excluded or limited under mandatory provisions of applicable law.
§13. Resignation, exclusion and force majeure
A Participant may resign from participation in the Event by informing the Organiser by e-mail without undue delay.
The Organiser may exclude a Participant from the Event in the cases specified in these Terms and Conditions, in particular in the event of breach of the rules of participation, safety rules or fair competition.
The Organiser shall not be liable for failure to perform or improper performance of obligations resulting from force majeure or circumstances beyond its reasonable control, including technical failures, security risks, decisions of public authorities or other events preventing or materially hindering the organisation of the Event.
In such cases, the Organiser shall make reasonable efforts to limit the consequences of such circumstances and inform Participants of any material changes.
§14. Complaints and contact
Complaints concerning recruitment, organisation of the Event or announcement of results may be submitted by e-mail to: contact email
A complaint should include at least the name and surname of the person submitting the complaint, contact details, a description of the issue and the requested action.
The Organiser shall review complaints within 14 days of receipt, unless the matter requires a longer period due to its complexity. In such cases, the Organiser shall inform the complainant accordingly.
§15. Final provisions
These Terms and Conditions enter into force on: May 12th 2026.
The Organiser may amend these Terms and Conditions for important reasons, including changes in law, safety requirements, organisational conditions, partner arrangements, the Event agenda or the prize structure.
Amendments shall be communicated by publication of the updated version on the Event website or by e-mail to Participants.
Matters not regulated by these Terms and Conditions shall be governed by the laws of Poland.
These Terms and Conditions, together with any annexes, privacy notices, declarations and additional rules communicated by the Organiser, constitute the basic framework for participation in the Event.
These Terms and Conditions are prepared in English. If the Organiser publishes any translation of these Terms and Conditions, the English version shall prevail unless expressly stated otherwise by the Organiser.
In the event of any inconsistency between these Terms and Conditions and organisational announcements, challenge descriptions, application forms or other Event materials, these Terms and Conditions shall prevail, unless a specific document expressly states that it modifies or supplements these Terms and Conditions.